You are running on a tight deadline and trying to send your client an important email with a PDF. However, the PDF is not being uploaded because its size is too big. Frustrating, right? Can you imagine the frustration one would experience in such situations? Going back to remove the information and making it smaller is time-consuming. This is why it is essential to compress and optimize the size of your PDF. There are many applications in the market that will help you reduce PDF size.
PDF has become the most widely used digital format, it is highly popular as it maintains image quality when sending and receiving. But, this is mainly the reason behind the large size of PDF files. Reducing the size of PDF is not the difficult part, it should be done without affecting the quality of images in the file. Storing files in a large size can slow down the devices too. There are many reasons why you must compress your PDF.
Here are a few reasons why you should compress your PDF files
No storage issues
One of the main reasons to compress and optimize a PDF file is the storage space. Storing a PDF file of large size can affect the speed of your device and you will have to compromise on storing other important files. Compressing your PDF file will save you a lot of storage space. Although the latest computers come with enough storage space for such large files, they will still need to pay extra charges if they want to access additional storage space. Instead of this extra payment and all the issues, dont, you think it is best to compress the PDF file?
No more loading issues
If your device is holding files of bigger size, it will naturally affect the functionality of the device. It will take longer to load, not only that, it will take forever to transfer files. Can you imagine transferring a large-size PDF in an email? It will highly be frustrating and simply not possible to send.
However, a compressed file facilitates faster transfer. Optimizing and compressing files will significantly reduce the sending and receiving time of files. You can send your files easily through any file-sharing app or email. No more waiting or worrying to download files. It saves your time & effort, along with improving the quality & efficiency of your experience.
Cost-effective
Yes! You heard it right. It is cost-effective to compress PDF files. It may come as a shock to you, but compressing does cut the costs be it for an individual or an organization. It saves costs because the individuals don’t have to purchase additional storage. If you are constantly dealing with large files then it will become important for you to purchase a service for storing these files.
Sometimes instead of purchasing additional storage, you may need to upgrade your PC storage, which is quite expensive. Google Drive offers 15GB of storage space, if you compress your files this space will be enough for you to store a lot of files. You don’t have to increase your internet bandwidth to share or receive files.
Maintains Quality
Most people are apprehensive about compressing PDF files because of the quality issues. They assume that by compressing they will have to sacrifice the quality of the images. But the truth is that compressing optimizes the files without affecting the quality of the image content.
Optimizing makes it easier to share with other users. Remote work is on the rise, most people are working from home and this requires them to send their files with excellent image quality quickly. So the best way is to compress the PDF files.
File Management
Another benefit of compressing files is you can compress a batch of files at once. People can compress 1000’s of files easily. It doesn’t take a lot of time and saves you a lot of money. When you are compressing a batch of files, you will naturally need to organize your files in one place, and compile them into a ZIP file.
This way you will have all the important files related to a project safely compiled in one place. This means you can access your files easily and conveniently. If you are working as part of a team then you will also know that it becomes hard to collaborate with your team members. This way your team can also access all important files easily. Simply put, compressing PDF files also allows you to manage your files.
Backup and archiving
Archiving files makes it easier to store and share multiple files. It complies with multiple files into a single file and makes storage and transfers easier. Back up on the other hand ensures the safety of files in case of any issues with the computer. Most of the latest PDF compressing softwares are offering PDF rendering allowing users to easily archive their files. These files can be easily backed up into cloud storage like Google Drive or Dropbox.
Safety
With the rise in hacking and digital crimes, it becomes highly important for you to protect your files from falling into wrong hands. If you are an organization then it is highly important to protect your data or files as these files contain highly confidential information.
Uncompressed files are more prone to be corrupted over the internet. File security is the deal breaker for many organizations. Compressing files will reduce the chances of data corruption, preventing the integrity of your files.
In a nutshell
As you have made it to the end of this article, you would have understood the importance of compressing and optimizing your PDF files. Compressing your PDF files makes it easier to manage, access, and send the files without sacrificing the quality of the content inside these files. Most importantly, compressed files stay secure and safe reducing the possibility of data leaking. Save your time, effort, and money by compressing PDF files.
